Cabin Rental Reservation Agreement
All Checks and Reservation agreements must be mailed to our GA Address:
TO RESERVE A CABIN:
Payment in full is required if you are checking in within 30 days. Your credit card will be charged. If your reservation is within 6 months, half of the balance is due at the time of reservation. The remaining balance is due 30 days prior to your arrival. If making a reservation beyond 6 months, one night's rental is due at the time of the reservation. Half of the remaining balance is due 6 months prior to your reservation. The remaining balance will be due one month prior to your reservation. All balances are due within one month of the reservation. You will be charged a $45.00 reservation fee, $20.00 hot tub fee and a cleaning fee (amount will depend on the size of the cabin). These charges will be included in your total that is given to you at the time of reservation.
A signed copy of the Reservation Agreement must be in our office the same day that you make your reservation. A Security Deposit and Wavier is required for 3 bedroom and larger cabins and must be on file in our office.
A reservation confirmation will be sent after the first deposit is received and confirmed through payments. Acceptable payment methods include check, credit card or money order. Checks must be in our office 30 days in advance of check-in. No payments will be refunded. There are no cancellations.
If we can re-book your cabin dates, then we will refund your money the amount for which it was re-booked. There is a $35.00 charge for cancellations, moving cabins, or moving dates.
You cannot cancel or move dates within 3 months of your reservation date. Cabins 5 bedrooms and larger cannot be canceled within 6 months of your check in date. Refunds are not given for any cancellations beyond this time frame. Trip Insurance is offered for your convenience.
We will call you two days prior to your
check-in with the key code to your cabin. The key code is all
you need for check-in. You do not have to check-in at our
CHECK-IN IS AT 4PM. CHECK-OUT IS BY 11AM.
(A charge will be placed on your card if you check in early or out late.)
Understand that by renting and staying in our cabins you are accepting full responsibility for all damages and/or stolen items. All damages will be the responsibility of the reserving party and their credit card will be charged for any violations. Any excessive cleaning will be billed to you.
Before your departure, place towels and sheets in bathtub (no comforters). All dishes and cookware should be washed and returned to the cupboards, and garbage sealed in plastic bags provided and placed in outside containers. Please leave the hot tub temperature turned down. Place the air-conditioning temperature to 85, or the heat to 65, in the AUTO position only.
If you happen to leave something behind there will be a minimum $25 charge to return the items to you.
We are not responsible for weather conditions. Four-wheel drive and chains may be required during winter months. Every effort will be made by Cabins For You to correct any problems you may encounter during your stay, however there are no refunds.
For after hours assistance with your cabin
rentals, call our office at 1-800-684-7865 ext. #4 and leave a
message. Someone will call you shortly thereafter. Our office
hours are Monday, Thursday, and Friday from 8am-12am; Tuesday
and Wednesday 8am-10pm; Saturday 9am-9pm; and Sunday from 10am-9pm. Unfortunately appliances, air
conditioners, refrigerators, televisions, hot tubs, etc.,
occasionally malfunction. We cannot guarantee them to perform
100% of the time. We do however, guarantee to correct the
problem as soon as possible....DURING NORMAL BUSINESS HOURS.
Please remember if you call as early as possible (9am) we can
work out a resolution faster. No refunds will be given for
malfunctioning equipment or power outages.
Our after hours emergency number is 1-800-684-7865 ext. #4.
After hours are 9pm-8am. The use of this number is for an incident involving a threat to life or property (such as fire, broken water pipes, non-working furnace in cold weather). Malfunctioning equipment including hot tubs, burned out light bulbs, insects, etc. are not emergencies. For life threatening emergencies call 911.
Please remember there are certain health
risks that are associated with using a hot tub. Our housekeepers
drain, sanitize, refill and replenish chemicals in all tubs
prior to your arrival therefore it may not be warm till later
that evening. Hot tub covers are for insulation purposes and are
not designed to support a person or persons. DO NOT STAND ON THE
HOT TUB COVERS, they will break and you will be charged for
replacement. Remember when not using the hot tub, leave the
cover on so the hot tub will stay warm and debris will stay out.
Please shower before using the Hot Tub as some body lotions/etc.
mixed with the hot tub chemicals can cause a rash on your skin.
We are not responsible for any jewelry or clothing damage if
worn in the hot tubs.
SMOKING OR PETS ARE NOT ALLOWED IN THE CABINS.
The Rental Unit Damage Protection plan covers unintentional damages to the rental unit interior that occur during your stay, provided they are disclosed to management prior to check-out. The policy will pay a maximum benefit of $3000. If, during your stay at one of our Rental Properties, an Insured Person causes any damages to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the insured for the cost of repair or replacement of such property up to a maximum benefit of $3000. Certain terms and conditions apply. Full details of the Rental Unit Damage Protection Coverage are contained in the Certificate of Insurance or Insurance Policy. The Rental Unit Damage Protection can be purchased up to, and including at, check in. By submitting payment for this plan, you authorize and request CSA Travel Protection to pay directly Cabins For You any amount payable under the terms and conditions of the Rental Unit Damage Protection. Please contact Cabins For You directly if you do not wish in this plan or assignment. If your damages exceed $3000, the jurisdiction for a small claims action against you shall be Sevier County, Tennessee. You may opt out of this insurance any time prior to your check in by allowing a credit card authorization in the amount of the Damage Deposit for your unit. Please see the damage deposit schedule, below.
Required for 3 bedroom and larger cabins:
DISCLOSURE OF INFORMATION OF LEAD-BASED PAINT AND OR LEAD-BASED PAINT HAZARDS.
I have read and understand and agree to all the rental policies outlined here by Cabins for You.
Type Of Card:_______ Last Four Digits Of Card:_______ Total Amount For Rental:______
Please sign, date and return to our office.
Please sign then fax or mail to our office.
I understand that I am responsible for the condition in which the property that I have rented from Cabins For You is left after check-out. I agree that the cabin will be left in the same condition found upon check-in, except normal wear and tear. If it is not left in the same condition, I will be responsible for any damage, (including clogged plumbing), to the property or the property's contents, and any legal fees paid for such collection by the owners. I will not hold the owners of Cabins For You responsible for any injuries or damages caused by accident on the property of any kind. I also will not hold the owners liable for any theft of money, jewelry, personal property or valuables of any kind. I also understand that if excessive cleaning is required after my departure, I will be charged a minimum fee of $100.00. I acknowledge that there is no smoking or pets allowed in the cabins.
I understand that I will be charged additional fees if I use more bedrooms/rooms than agreed upon at the time of my reservation.
Please sign, date and return to our office.